Responsibilities include (but are not limited to):

1. Manage and prioritize complex calendars to ensure accurate scheduling and organization.
2. Set-up meetings / virtual meetings both internally and externally with EU officials and industry stakeholders.
3. ROB (Rhythm of Business) planning and execution, day-to-day operations (e.g., organization of business lunches or dinners).
4. Manage international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries.
5. Maintenance of travel documents, procuring visas when needed, submitting travel & entertainment expenses in a timely manner.
6. Collaborate closely with the Operations team on compliance topics related to expenses (i.e hospitality of EU officials), invoices and purchase orders.
7. Receive visitors and assist with logistics.
8. Work closely and collaboratively with the other business administrators within EGA and across Microsoft.
9. Assist with onboarding new hires and offboarding exiting team members.
10. General administrative and or additional Team projects as needed (e.g. organizing team offsites and learning and development activities).
11. Act as back up for Executive Assistant during their vacation.

Preferred Qualifications:

1. Bachelors degree Administrative/Executive assistant or comparable education.
2. Ability to work well in a changing/fast-paced environment, on short notice and take appropriate action.
3. Adaptable and must work successfully in a team and in an international environment.
4. Excellent organizational and communication skills in English (both written and verbal).
5. Proficiency in Microsoft Office suite.